Commercial Sitework Scope Review Checklist

List the plan set name, issue date, and revision where those details appear. Include the specifications and bid instructions that apply to the requested package. If documents carry different dates, call out the difference for the estimator rather than deciding which one controls.

Keep a record of any addenda or later instructions you received. A clear document list helps the project team see what was included with the bid request and what may still be missing.

Identify the services that the bid should cover and where they apply on the site. Earthscapes’ bid form includes categories such as land clearing, excavation, earthwork and grading, underground utilities, stormwater and drainage, roadway and site construction, landscape installation, irrigation, and maintenance.

Use plan references and plain language to distinguish areas or packages. If a service is not part of the request, state that where the bid instructions allow. Do not assume that every related service is automatically included in a broad sitework package.

Review how the requested work meets adjacent areas, buildings, roadways, utilities, landscape zones, or work assigned to another contractor. Note the plan references and ask who is responsible for resolving any unclear boundary or connection.

The guide cannot determine quantities, exclusions, design intent, or trade responsibility for a particular project. Those items must come from the bid documents and the project team. Keep open questions visible until they are answered.

Use a simple review log with three labels: shown in the documents, provided by the project team, and needs clarification. This prevents an assumption from being mistaken for an approved requirement. Attach the response or revised document that closes each question.

If the bid request includes an anticipated start or due date, identify whether it is confirmed or preliminary. If the project has alternates or optional work, describe how each should be reviewed.

Before submitting, make sure the project name, requesting company, contact details, location, project type, requested services, bid dates, project description, and relevant plan or bid files are included. These match the information requested by Earthscapes’ online bid form.

For unanswered design or scope questions, provide the question and the document reference. Use the Request a Bid page to send the project information and supporting files for review.